“10 Ways to Secure Zoom!
- Use a unique ID for Large or Public Zoom Calls: When you schedule a Zoom meeting, look for the Meeting ID options and choose “Generate Automatically.” Doing so plugs up one of the biggest holes that Zoom-bombers can exploit.
- Require a Meeting Password: One way to protect the meeting is to require a password. You can give the password out only to those who have replied and seem credible. To password-protect a meeting, start by scheduling a meeting and checking the box next to “Require meeting password.”
- Create a Waiting Room: When participants log into the call, they see a Waiting Room screen, the host, lets them in. You can let people in all at once or one at a time, which means if you see names you don’t recognize in the Waiting Room, you don’t have to let them in at all.
- Only the Hosts Should Share Their Screen: Make sure your settings indicate that the only people allowed to share their screens are hosts. You can enable this setting in advance as well as during a call.
- Create an Invite-Only Meeting: Only people who can join the call are those you invited, and they must sign in using the same email address you used to invite them.
- Lock a Meeting Once It Starts: While meeting is running, navigate to the bottom of the screen and click “Manage Participants.” The Participants Panel will open. At the bottom, choose “More>Lock Meeting.”
- Kick Someone Out or Put Them on Hold: During the call, go to the participants pane on the right. Hover over the name of the person you want to boot and when options appear, choose “Remove.”
- Disable Someone’s Camera: If someone is being rude or inappropriate on video, the host can open the “Participants” panel and click on the video camera icon next to the person’s name.
- Prevent Animated GIFs and Other Files in the Chat: In the chat area of a Zoom meeting, participants can share files, including images and animated GIFs if you let them.
- Disable Private Chat: Open Settings in the Zoom web app (it’s not in the desktop app). On the left side, go to “Personal>Settings.” Then click “In Meeting” (Basic). Scroll until you see Private Chat. When the button is gray, it’s disabled. ” Credit: Design Liberty Leadership Development LLC
Resources for facilitating and shifting the conversation after an unwanted guest joins.
- Acknowledge what just happened. Give your class/group time to process.
- Invite members/participants/students to take a break, practice self-care in response to what they just saw.
- Set a time to reconnect (after 2 minutes, 5 minutes, etc.)
- Pause your agenda/class for a moment to check-in- “How’s everyone doing?”
- Ask students/participants how/if they would like to finish the meeting. Some questions to consider:
- Do we want to reschedule?
- How much more of our agenda do we need to attend to?
- What can wait until tomorrow and what can’t?
Close Your Conversation with Compassion
- Based on your check-in, close your meeting with a check-out. Here’s some possibilities:
- “What’s one thing everyone will do to take care of themselves?”
- “How will you prioritize your wellness today?”
- “Is there anything else folks feel like they need?”
- Offer resources for care and support. Remind folks that if things are activated in them later on, or right now after this interruption, help is available.
For more information on preventing Zoom-Bombing, see these resources:
Anti-Defamation League, “How to Prevent Zoom-Bombing”